Transaction and Sales Management Software

TOP DOLLAR is a real estate information system that automatically manages prospecting, agent coaching, listings, transactions, trust accounting, sales associates incentive programs, agent billing, pay statements, vendor payables, cash flow, past client follow-up and much, much more. In fact, TOP DOLLAR is so powerful there is very little else you'll need to successfully manage your office.

Built to lead the industry, TOP DOLLAR provides you with unparalled connectivity. To start, you have seamless internet e-mail that's easy as 1-2-3. Next, your transaction department will enjoy the ability to receive listing and closing files with sales associates using industry standard TOP PRODUCER sales and marketing software.

TOP DOLLAR is Windows real estate software at its best. Let it start helping smooth your operations and increasing your profits today.

The Right Connections

In addition to its outstanding back-office management, TOP DOLLAR sets a new standard for smooth data exchange and a reduction of redundant data entry.

Associate Listing and Closing Upload

Everyone will save valuable time when your Associates use TOP PRODUCER sales software to electronically communicate listing and closing data to TOP DOLLAR. The process is easy and can be done via network or by diskette. Naturally, TOP DOLLAR gives your transaction coordinator the ability to review, edit, accept or reject all uploaded data.

Internet E-mail Compatibility

TOP DOLLAR stores unlimited contact and vendor e-mail and web site addresses. Once addresses are stored, TOP DOLLAR will automatically address your e-mail and direct your web browser. Works with:

• MS Internet Explorer
• Netscape
• Eudora MailPro

Listing Management

TOP DOLLAR's comprehensive listing database provides a broad range of management and service features including:

• Customizable listing service action plans
• Advertising management and history
• Showing management and history
• In-depth property statistics
• History of listing milestones such as status changes, price changes, date changes, etc.
• Easy lookup and comprehensive searching
• Summary of all listings displayed in sortable window

Daily Task Management

Both management and administrative staff's productivity will soar when you begin using TOP DOLLAR.

• Daily summaries of both management and administrative staff's required tasks for the day. Managers will enjoy electronic delegation features. For example, you can schedule a to-do for one of your staff members with- out getting up from your desk and it will be automatically displayed in their to-do list at their workstation. TOP DOLLAR learns your procedures as well so that listing tasks are always displayed at Mary's computer and closing tasks are always displayed at Bill's computer. Nothing could be simpler.
• Complete categorization of activities for assembly line execution
• Automatic contingency deadline reminders
• Automatic reminders to update customer records after transaction closing, e.g., obtain new phone numbers and seller's new address, etc.
• Notification of agent uploaded listings and sales awaiting your review and acceptance

Closings/Transaction Coordination

TOP DOLLAR provides you with a robust set of tools to save time and increase efficiency. Just a few of its impressive features include:

• Automatic transfer of listing information to new closing record
• Customizable transaction coordination checklists and action plans
• Automatic contingency tracking and daily reminders
• Closing status automatically updates listing file
• History of transaction milestones such as status changes, price changes, date changes, etc.
• Integrated trust accounting
• Automatic gross commission calculation
• Automatic off-the-top deductions
• Automatic associate commission calculation
• Associate deductions based on direct link to associate's account
• Associate commission verification report that details every aspect of the associate's commission calculation
• Closing disbursement preview
• Automatic journalization of disbursed closing
• Disbursement correction procedures including correction or deletion
• Automatic updating of buyer's record with new address after successful closing

Agent Information

TOP DOLLAR provides you with swift access to an amazingly wide array of agent related details. In addition to address, e-mail and phone numbers, you have instant access to the associate's:

• Listing history
• Closing history
• Sales productivity
• Pay plan specifics
• Account details

Flexible Commission Plans and Calculations

• Designed for maximum flexibility, TOP DOLLAR allows you to select from a pre-defined library of incentive based pay plans or lets you design your own. Features include:
• Customizable library of gross commission formulas
• Customizable library of associate pay plans
• Flexible and easy to understand incentive-based commission plans
• User defined pay plan calculation intervals. Allows associate's table percentages to be re-calculated after each transaction or on a daily, weekly, semi- monthly, monthly, quarterly or annual basis
• Ability to start new agents at advanced level in pay plan to allow for volume generated at previous company
• Multiple productivity allocation methods
• Ability to calculate associate's commission based on any level of the commission distribution hierarchy
• Customizable library of deduction plans

Referral Tracking

With TOP DOLLAR you'll never miss payment of a referral fee again, thanks to:

• Tracking of referred contacts, including dates, status, fees, etc.
• Automatic referral check upon creating new listing or closing file
• Automatic calculation and deduction of referral fee upon commission disbursement

Past Customer Follow-Up

Unlike first generation back-office systems, TOP DOLLAR does not forget the customer after the sale closes. Powerful follow-up capabilities assure you'll be remembered when they are ready to do business again. TOP DOLLAR gives you:

• Ability to assign customized follow-up plans that automatically generate letters, postcards and follow-up calls, on a timed-release basis for easy execution
• Ability to generate annual correspondence, such as home ownership anniversary cards, loan and insurance renewal reminders, and more

Telephone Auto-dialing

• Single click auto-dialing from any contact, listing or closing record

Company Mailings

TOP DOLLAR performs mass and targeted mailings to your contacts with ease. Everything from letters to postcards to envelopes to labels are all elegantly handled.

Associate Accounting

TOP DOLLAR provides you with tools to significantly speed and simplify associate expense accounting.

• Standard debits and credits
• Ability to divide responsibility for a single vendor invoice amongst unlimited associates
• Easy to understand associate invoices

Trust/Escrow Accounting

TOP DOLLAR provides fully integrated trust fund accounting and reporting, ensuring superior organization and regulatory conformance. Includes:

• Trust account journal
• Trust account ledger
• Summary of closings in trust
• Handles non-trust and savings accounts

Vendor Payables

TOP DOLLAR helps keep you on top of payables with:

• Easy entry of invoices
• Automatic debiting of associate accounts
• Payable previews
• Payment of invoices

Chart of Accounts

• User definable setup
• Default COA numbers for agent deductions, agent commissions, referral fees, etc.
• Automatic listing and closing number generation
• Ability to import income and expense chart of accounts from QuickBooks, Peachtree and other programs

General Ledger Cash Accounting

• General business journal
• General ledger with user-definable subtotals
• Single-entry allocation to multiple COA numbers
• Smooth interface to QuickBooks, Peachtree and other accounting programs. User definable delta summaries for use with other accounting packages

Strategic Management Information and Reports

TOP DOLLAR provides a wealth of statistical and graphic reports that help you stay on top of:

• Listings
• Closings
• Referrals
• Associate performance
• Office productivity.

Network Ready

TOP DOLLAR is automatically network compatible for instant access for up to three computers. Additional users are easy and inexpensive to add. Works with Windows 98, 95, 3.11, Windows NT, Novell, Citrix and LANtastic. TOP DOLLAR's System Administration provides you with:

• User list and passwords
• Automatic re-assignment of a deleted user's tasks
• System administrative preferences such as timed back-ups and printer defaults

*Logos and product names are trademarks of respective companies.